Reports To: Executive Assistant
Job Purpose:
This job is to provide administrative support to Cold Lake First Nations FCSS department. Our goal is to promote healthy families and lend our support where applicable.
Duties and Responsibilities:
• Greet visitors and answer any inquiries regarding the FCSS department
• Answer the telephone and appropriately direct the call or take messages
• Develop and maintain a filing system that will reflect correspondence and other special projects
• Make all travel arrangements, maintain the calendar, and prepare needed materials of the Director
• Ensure all clientele paperwork is up to date and recorded as needed.
• Must be able to access computer systems and facilitate data input
• Complete photocopying and faxing as requested
• Complete typing for all administrative areas and required by the staff of FCSS
Knowledge, Skills and Abilities Required:
• Must posses a willingness to earn a diploma or better in this area of expertise
• Must be able to type between 40-50 words per minute.
• The ability to effectively communicate (both written and verbal) in the English language.
• Self motivated and willing to work without direct supervision.
• Must have a pleasant personality and be able to handle high stress situations.
• Knowledge in crisis intervention and critical incident debriefing considered an asset.
• Knowledge of the Child Welfare Acts, Protection Against Family Violence Act and other acts that affect the FCSS clients considered an asset.
• Must be able to work cooperatively with other agencies.
• Must provide a criminal record check and a child welfare check.
• Must have a valid Driver’s License and access to a reliable vehicle.
• A general knowledge of First Nations culture, government, languages, and community dynamics is an asset.
Working Conditions and/or Physical Requirements:
• Possible evening and weekend work
• Possibly working outdoors however will be mainly indoors
• Working with challenging clients
• Doing repetitive tasks with few breaks
• Regular hours of operation include Monday through Thursday from 08:30AM-04:30PM and Fridays from 08:30AM-02:00PM.