Education Coordinator

Reports To: Acting Manager of Education

Type of Position: Temporary Fulltime (until September 2025, with a possible extension)

Job Purpose:

To ensure Cold Lake First Nations members receive educational support and guidance throughout their education process.

Duties and Responsibilities:

• Administer PSSSP and UCEP programs in line with ISC requirements for CLFNs students.


• Maintain and enforce program policies, forms, procedures, and funding guidelines for the education department; recommend changes to the Director.


• Maintain accurate filing systems for K-12 and post-secondary departments.


• Track post-secondary and K-12 expenses, reimbursements, graduation dates, and students’ program progress.


• Distribute resources on scholarships, bursaries, and opportunities via internal mail and/or social media.


• Partner with educational entities (e.g., Alberta Education, ISC, Provincial Schools, Confederacy of Treaty Six, Post-Secondary Institutions) when appropriate.


• Monitor student progress and provide input for decision-making.


• Advocate for students’ academic needs and challenges.


• Inform post-secondary student applicants about PSSSP guidelines, limits, and procedures.


• Respond to educational inquiries via phone and email.


• Collaborate with the Communications department for community outreach and marketing.


• Review all education department reimbursement programs. Provide current educational materials, resources, and applications to CLFNS members.


• Attend meetings as required.


• Build external relations with schools and organizations.


• Revise forms and documents for the education department under the Director’s guidance.


• Plan and prepare for graduation ceremonies.


• Review applications to ensure programs meet students’ needs.


• Research and provide advice on educational matters.


• Prepare and submit budgets for the department under the Director’s supervision.


• Assist the CLFNS Liaison in providing educational support, programs, and services for CLFNS students (e.g., reimbursement program, graduation grant).


• Complete data entry and maintain current and archived files via TEAMS and storage systems.


• Collaborate with the Education Program Director to review, code, and prepare budget/expenditure and financial reports for submission to the Director/Chief Operating Officer. Analyze funding utilization to guide program activities and operations.


• Prepare ISC reports, monthly reports, annual reports, and departmental updates as required.


• Create individualized career paths in cooperation with CLFNS students.


• Advocate for students’ access to training, education, funding programs, and resources.


• Assist with marketing efforts to increase enrollment at the University of Blue Quills.


• Review budgets and code financial documents.


• Fulfill all reporting requirements.


• Perform other duties as assigned by your supervisor.

Knowledge, Skills and Abilities Required:

• Relevant post-secondary education in business administration, education, Indigenous studies, or a related field, or an equivalent combination of education and professional experience in the public sector.


• Excellent verbal and written communication skills and interpersonal skills.


• Demonstrated teamwork, judgement, diplomacy, tact and decision-making abilities.


• Strong computer skills (Word, Excel, PowerPoint, Internet, TEAMS, and email.)


• Knowledge and understanding of the aspirations of First Nations peoples for self-determination and an understanding of political governance, socio-economic and community issues.


• Ability to work cooperatively with the different band departments as well as outside agencies.

Working Conditions and/or Physical Requirements:

• Monday to Thursday 8:30am – 4:30pm, Friday 8:30am – 2:00pm.


• Repetitive movements (ex. typing) sitting and/or standing for long periods of time.

Salary:

Commensurate with qualifications