Planning + Development Administrative Assistant

About Us:

With a population of approximately 16,300, Cold Lake is a city that offers a wealth of excitement, adventure and entertainment for all in any season. Hugging the southern shores of Alberta’s seventh largest lake, this recreational paradise can be accessed in summer and winter through western Canada’s largest inland marina. New housing, excellent educational facilities, a multipurpose recreational facility and a college are just a few of the highlights that truly make Cold Lake a community of choice.

Job Purpose & Responsibilities:

The City of Cold Lake is seeking a qualified individual to fill the permanent, full-time position of Administrative Assistant in the Land Use, Planning, Development, and Regulatory Services department.

Reporting to the Principal Planner, the Administrative Assistant is primarily responsible for:

• Providing telephone and front counter reception.
• Processing financial transactions.
• Serving as a front-line contact in providing information and resolving issues from the public, Managers and other stakeholders.
• Dealing with questions and the administration of processes, policies, and bylaws.
• Using computers to perform tasks such as creation of spreadsheets, composing correspondence, database management, creation of presentations, reports, and documents.
• Review memos, submissions and reports, prepare agendas and arrange meetings for committees / departments.
• Supporting department functions as required.

Qualifications & Competencies:

• Post-secondary certificate or diploma in Administration or related field.
• Minimum 2 years’ experience in administrative role, preferably in Municipal or Government setting.
• Strong customer service skills and a keen interest in assisting others.
• Strong communication, time management, computer and organization skills.
• Ability to work independently as well as within a team environment while maintaining a high level of accuracy and confidentiality.
• Class 5 driver’s license.

This position is within the scope of AUPE Local 118/016, and as such you will be required to adhere to articles contained within the Collective Agreement.

The salary for this position is $29.24/hr; hours of work are 35 hours per week.

This competition will remain open until October 28, 2024 at 8:00 a.m.

The City of Cold Lake appreciates receiving applications from all qualified individuals; however only those short-listed for an interview will be contacted.