Production Liaison and Admin Assistant

PRODUCTION LIAISON AND ADMINISTRATIVE ASSISTANT
Corporate Communications

Location: Lac La Biche Campus
Job number: 24-034
Position type: Full-time continuous
Posting date: September 10, 2024
Salary: $48,348 to $62,700 per annum
Closing date: Until a suitable candidate is found

ABOUT THE POSITION
Portage College has an exciting new opportunity for an Production Liaison and Admin Assistant. The Production Liaison and Admin Assistant is responsible for working alongside the Audio Visual Technician in preparing and executing Corporate events, College community initiatives, partner engagements and athletics events. This role ensures flawless executed events through accurate and timely administration and planning. The incumbent will contribute to the planning of events, and productions. They will facilitate work orders, contractors, production needs and audio video logistics. Able to work efficiently with individuals and groups on administering technical support needs and planning for all audio/video production stages. Responsibilities include:

• Events: Support and coordinate video production and event streaming, including planning schedules and traveling to campuses for recordings. Recruit, supervise, and coordinate volunteers, crew members, and talent. Manage external production needs for onsite events.
• Administration: Maintain detailed inventory of equipment and software, estimate and negotiate contractor budgets, source supplies, and handle work orders. Secure permits, manage image and location releases, and ensure proper cataloging of media assets. Oversee the Production Studio’s scheduling, cleaning, and inventory management.
• Communication: Develop and execute marketing plans for corporate events, create and update marketing materials (posters, social media posts) using Adobe Creative Suite, and proofread all written and visual media communications.

QUALIFICATIONS AND EXPERIENCE

• A diploma in office administration, communications, video, film, radio, computer sciences, advertising or information technology.
• Successful candidate must have experience in an office environment. Experience in communications or technical experience with a preference in new media skills, or event planning is preferred.
• Must have knowledge of, and experience using office and video equipment.
• Experience in budget tracking.
• Strong attention to detail and accuracy.
• Successful candidate must have excellent organizational and file management skills.
• Strong communication and interpersonal skills.
• Must be a creative thinker, collaborative team member, and independent worker.
• Successful candidate must hold Class 5 driver’s license.
• Ability to work evenings and weekends.
• Successful candidate will be required to provide a current police information check.

ABOUT THE COLLEGE
We acknowledge that Portage College's service region is on the traditional lands of First Nation Peoples, the owners of Treaty 6, 8 and 10, which are also homelands to the Métis people. We honour the history and culture of all people who first lived and gathered in these lands.

Portage College has been serving the region for over 50 years and is a first choice post-secondary institution for learners in northeast Alberta. You will find that we are a college that combines quality with innovation. In fact, Portage College is considered a leader when it comes to providing students with a flexible first-class educational experience. We offer a wide range of programs in health and wellness, business, human services, university transfer, food sciences, trades and technology, native arts and culture, and in academics for career and education.

As an employee at the College, you will benefit from generous paid time off, participation in the College pension and benefits plans and have access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops.

HOW TO APPLY
Portage College is committed to building a skilled, diverse workforce reflective of Canadian society. If you have the right qualifications, experience and motivation to do extraordinary things at Portage College, we would love to hear from you. Email your cover letter and resume to careers@portagecollege.ca. If you have any questions, call us at 780-623-5747.

Please note we do not accept third-party resume and cover letter submissions. The College appreciates the interest of all applicants, however, only those selected for an interview will be contacted.