FMP Group is currently looking for an Administrative Assistant to join our team!
As an Administrative Assistant, you’ll be the organizational backbone of our operations. Supporting both field and office teams, you’ll handle a variety of administrative duties including document control, data entry, scheduling, and internal coordination. This position requires someone proactive, detail-oriented, and comfortable balancing multiple priorities in a fast-paced, industrial environment.
FMP Group is one of the largest Tier One Indigenous Partnerships providing heavy industrial construction solutions to various industries such as power generation, oilsands, conventional oil and gas, petrochemical, mining and renewables energy. We are rapidly expanding and are seeking qualified and talented individuals to join our team.
What we offer:
- Competitive wages, training program, and benefits
- Schedule – To be discussed upon hire
- Benefits package upon completion of probationary period
- RRSP and Pension Plan upon completion of probationary period
What you get to do:
- Provide general administrative support to project coordinators, field staff, and department leads.
- Maintain accurate and organized filing systems for project documents, safety records, and operational reports.
- Coordinate and schedule meetings, travel arrangements, and training sessions.
- Prepare and edit documents such as reports, memos, work orders, and timesheets.
- Support onboarding and orientation for new hires, including document collection and setup.
- Assist with invoice coding, purchase order tracking, and expense reports.
- Manage incoming/outgoing communications and provide professional client support as required.
- Ensure compliance with internal administrative processes and client documentation standards.
- Help maintain office supplies, shared calendars, and equipment logs.
What we’re looking for:
- Diploma or certificate in Office Administration, Business, or a related field (or equivalent experience).
- 2+ years of administrative experience, preferably in construction, industrial services, or energy sectors.
- Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
- Excellent organizational and time-management skills.
- Clear, professional communication—both verbal and written.
- High attention to detail and accuracy in data entry and document formatting.
- Ability to handle confidential information with discretion.Preferred Assets:
- Experience with document control systems or project software (e.g., SharePoint, or similar).
- Familiarity with industrial safety documentation (FLHAs, toolbox meetings, permits).
- Exposure to Oil & Gas or Chemical plant operations.
- Understanding of Indigenous-owned businesses and cultural awareness is an asset.
If you are looking to join a dynamic team and advance your career, call or email us as we would welcome the opportunity to connect with you. Email us at jobs@fmpgroup.ca
Employment equity:
We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other identifying characteristic are encouraged to apply.