Administrator
Duties and Responsibilities:
- Keeps track of company documents (tickets, invoices, etc.).
- Maintains accurate documentation to charge to clients.
- Provides reception services (answering and directing incoming calls, taking messages, greeting and directing visitors).
- Full accounting cycle bookkeeping duties.
- Creates, prepares, revises and/or maintains various spreadsheets, lists and forms related to administrative functions as directed.
- Sends emails and faxes, scans documents, and photocopies documents.
- Filing.
- Adheres to the Company’s policies and procedures.
- Demonstrates Progressive Industries core values in all internal and external interactions.
- This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties required by the owners/management.
Qualifications:
- Proficient in office software.
- Effective communication skills, both written and verbal
- Self-motivated individual with a willingness to learn new skills.
- Ability to create and maintain accurate and organized documentation.
- Must demonstrate a collaborative attitude in working with members of a team.
- Must be detail oriented.
- Excellent telephone manner and customer service skills.
- Ability to prioritize with strong multi-tasking abilities with strong organizational skills.
- Ability to work effectively under pressure and deadline restraints of different projects.
- High School Diploma or General Equivalency Diploma (GED) is preferred.
- Recognized clerical certificate or diploma (completed or in progress) or a minimum of 3 years’ experience performing administrative/clerical tasks is preferred.
- Minimum 1 year bookkeeping experience.
- Proficiency in all aspects of Sage 50C.
- Previous experience processing payroll.
- Good (50+ wpm) typing speed and accuracy.
- Previous Telecom Construction industry experience is an asset.
- Proficiency in word processing and spreadsheet applications; intermediate skill level in MS Office (Word, Excel, Outlook).
Working Conditions:
- Office setting (indoors). Monday-Friday
- Required to work alone, and as part of a group
Physical Requirements
- Must be able to lift and move weights of at least 20. lbs.
- May be required to sit for extended periods at a time (8 hours).
- May be required to use a computer and keyboard for extended periods at a time.
- Must be able to bend, kneel, squat, and climb